Payroll & statements

Payroll accounting using hourly rates

Standard payroll accounting in CrewBrain is carried out according to hours worked. Your staff record all the hours performed in CrewBrain, or straight into the Web App during the event. An hourly rate can be defined for each employee and adjusted for each event if required. All working hours, less breaks taken, are displayed and totalled in the activity sheet.

Payroll accounting using daily rates

When producing statements for daily rates, your staff record their working hours using the same method used for statements for hourly rates. For each day, however, a full daily rate is charged and this rate can be individually defined for each employee. You can also define different amounts for parts of days so that, for example, the first and last days of an event may be charged separately.

Payroll accounting for flat rates

Statements for flat rates are probably the simplest method of payroll accounting in CrewBrain. In this case, staff do not need to record working hours - once an employee is available and booked, the flat rate is automatically shown on the statement. An extended flat rate calculation can be also activated if required, making it quick and easy to produce a statement, for example, for entire tours. In such cases you can easily record different lump sums with description, quantity and amount, which CrewBrain automatically totals and clearly itemises in the statement.

Generate invoices from the records submitted by your staff

If you invoice clients for time worked by your staff on an hourly basis, you can use CrewBrain to generate invoices quickly and easily for your clients based on working hours recorded. These include the hours worked by your staff at daily, hourly and lump sum rates separately from the records. It is of course also possible to make these invoices completely anonymous if required.

Recording GPS position

In addition to the working hours recorded by the CrewBrain time clock, you can also record an employee's current GPS position. This is an additional means of monitoring, and of proof for staff that their recorded working hours are correct. The time clock in your CrewBrain can thus provide meaningful data in the same way as an on-site time clock, with the difference that the former can be used on any Smartphone and in any location.

Easy handling

After a test phase in the fall of 2022, we have been using CrewBrain as our central project and scheduling tool since December. Above all, the simple handling for creating projects lasting several days and the personnel and vehicle scheduling integrated into it have simplified our daily routine. Personnel scheduling conflicts are a thing of the past. The integration of freelancers and service providers also simplifies our daily work routine. In addition, we use the time recording for our employees and the resulting evaluation of the individual projects for controlling. All in all, a really good and work-saving software in connection with a very good support, which also fulfills special requests.

Markus Urbon, Operations Manager
Billmann Event GmbH

Can't imagine our everyday work without it

We have been using CrewBrain 2021 for all our staff and vehicle planning and are super satisfied with the software. We can't imagine our everyday work without CrewBrain. It offers numerous options that make scheduling much easier and simpler for us. We also use add-ins such as the driver's logbook and the electronic first-aid book to drive our digitalization forward. The extremely fast and friendly support is particularly noteworthy, which makes working together very pleasant.

Philipp Suckrau, Managing Director
RheinlandAkustik VT GmbH

Very pleased.

When it came to a decision on a software for personnel planning, several solutions were available. We are happy to have chosen CrewBrain. The possibilities to plan each project very quickly and in detail have grown enormously for us. The program has been optimized several times in a meaningful way and helps to reach our goals faster in our daily work.

Thorsten Schmidt, Managing Director
Sinus Event-Technik GmbH

The ideal tool

For a long time, we were looking for a scheduling software that would make our daily work comprehensively and sensibly easier. We became aware of CrewBrain in the summer of 2016. After six months of intensive cooperation, we were able to fully integrate CrewBrain into our daily work in 2017. Since then, our time expenditure for project and personnel planning has halved. Our employees benefit from the good overview and the mobile app. Practical features such as travel expense accounting and special views are gradually being added to make our daily work much easier.

Malte Jäger, Managing Director
BigRig Berlin GmbH

Good and fast service

Since we have been using CrewBrain for our entire personnel planning, the daily time expenditure for our dispatchers has decreased significantly. But above all the employees appreciate the new overview via web and app very much and for our project managers CrewBrain has also become an important tool. We also appreciate the very good and fast service, as well as the constant further development, whereby our individual needs are always taken into account.

David Floss, Operations Manager
mls magic light & sound GmbH

Intuitive and flexible

At that time, we were looking for a solution to effectively plan and reach internal as well as external staff. CrewBrain stood out because of the easy connection to external service providers and the great app for employees. Software solutions often offer a static weekly schedule which is not very close to day-to-day operations for our industry. The job-based scheduling is great for our purposes. It was also important to us to what extent individual wishes and suggestions can be integrated. CrewBrain is very open and flexible in this area. Within a very short period of time, we were able to implement an interface to our order processing tool, which makes day-to-day business even easier.

Jochen Stubner, Head of Controlling/Purchasing
BENZ & CO. Gastronomie GmbH

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Payroll accounting based on working hours performed

Automatically generated statements based on working hours recorded

Easy to understand payroll statements in hardcopy format

Quick and easy recording of working hours

Numerous payroll options for your events