Time recording with a flexitime account

...even during an event, using the SmartPhone App.

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 Fast, easy recording of hours worked by your staff

CrewBrain automatically keeps a record of your staff’s working hours, which runs in the background. For permanent staff CrewBrain provides the option of operating a flexitime account, accessible by the staff member at any time, based on these working hours. All important functions such as holiday and sickness notifications, flexi days and automatic deduction of breaks are of course also provided.

Felxitime overview

 Optimum flexibility and overview

CrewBrain uses a variety of setting options and displays to offer you the best possible overview of the current status of your staff’s working hours. In addition to functions such as automatic deduction of breaks when defined working hours are exceeded, all working hours can also be shown in a clear display.

Flexitime overview Working hours Invoicing period

 Fast, easy recording of hours worked

Your staff can enter the hours they have worked for a particular event at any time. They can do this not only conveniently at home or in the office, but also immediately during an event. The CrewBrain WebApp has an automatic time clock, specially developed for convenient recording of working hours and breaks. There is also a special display for tablets, which enables you to install a simple time clock on your premises.

iphone time clock

 Clear time statements in hardcopy format

All time statements can be displayed, printed and archived in PDF format. This means that all information can easily be archived in hardcopy format.

Working hours in PDF format

 Generate invoices based on hours worked by your staff.

If you invoice clients for hours worked by your staff on an hourly basis, you can use CrewBrain to generate invoices quickly and easily from the time statements. These incorporate the hours worked by your staff at daily, hourly and flat rates which you can define as required. It is of course also possible to make these invoices completely anonymous if you so wish.

 Simple time recording using defined specifications

Comprehensive approval process for working hours

All working hours recorded by staff may be subjected to an approval process if desired. In this case, you receive notification if an employee records new working hours or later changes times that have already been recorded. These working hours can then be approved or rejected, and the employee concerned will also be notified. If an employee records working hours using the time clock, these are automatically considered to have been approved as they are recorded live during work.

Working hours

Automatic flexitime capping

If your staff’s contracts of employment contain provisions for the forfeiture of overtime, these can be automatically implemented in CrewBrain. It is possible, for example, for a set number of overtime hours to be automatically forfeited at the end of each month provided a time credit of at least the same number of hours has accrued. It is also possible to cap overtime hours at the end of a month at a fixed value so that a maximum of a set number of overtime hours can be carried over to the next month.

Flexitime capping

Automatic deduction of breaks

Your staff record not only their working hours in CrewBrain, but also breaks. If required, defined break times can be set, which CrewBrain automatically deducts from working hours at the end of each working day. These policies can of course be combined, in which case the breaks recorded by your staff in their time clock will be automatically adjusted by the system to the time pre-defined by you.

Deduction of breaks

Payment of overtime

If an employee has built up a certain number of overtime hours these can be deducted, for example, if the staff member uses up flexi days. It is also possible to pay staff for overtime and in doing so to reduce the flexitime balance. In addition to the number of overtime hours, their equivalent value can of course also be recorded in CrewBrain, enabling you to maintain a constant overview of payments made.

Payment of overtime

Recording GPS position

In addition to recording working hours with the CrewBrain time clock, you can also record an employee's current GPS position. This provides you with an additional means of monitoring and your staff with extra verification of the working hours that they have actually accrued. The CrewBrain time clock can thus provide meaningful data in the same way as an on-site time clock, with the difference that the former can be used on any Smartphone and in any location.

Recording GPS position
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Easy handling

After a test phase in the fall of 2022, we have been using CrewBrain as our central project and scheduling tool since December. Above all, the simple handling for creating projects lasting several days and the personnel and vehicle scheduling integrated into it have simplified our daily routine. Personnel scheduling conflicts are a thing of the past. The integration of freelancers and service providers also simplifies our daily work routine. In addition, we use the time recording for our employees and the resulting evaluation of the individual projects for controlling. All in all, a really good and work-saving software in connection with a very good support, which also fulfills special requests.

Billmann Event GmbHMarkus Urbon, Operations Manager
Billmann Event GmbH

The right package for every purpose.

S, M, L, XL and various extensions.

 Tariffs and prices
2.66 M+successfully plannedevents
34,200+Usersfrom 6 different industries
5.64 M+Status notificationssent 2024

5Languages
21Countries
393Cities

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