Optimized vehicle management and other adjustments​
Dear clients,
after we have primarily taken care of the topic of process automation in CrewBrain with the last version, we have again an update with enhancements in various areas for this month.
The biggest focus for this version was on optimizing the planning & management of vehicles, but there are also some new features to discover in the calendar, jobs, time recording and employee base data.
As usual, I would like to present you the new features within this update info. For all clients, the new version will be available as usual from tomorrow.
We wish you continued success with CrewBrain
Sven Schlotthauer
VehiclesIn addition to the planning of personnel, the planning of vehicles is also an important part of CrewBrain for many of our clients. We have used this version to make a number of optimizations in this area. |
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CategoriesVehicles can now be divided into categories. The categories can be created in the administration and then used for planning in the same way as the employee categories. In this way, it is possible to record the need for vehicles in advance in a job. The vehicles in question can then be scheduled in the job as usual. |
InspectionsInspections and maintenance can now be created for each vehicle. Each inspection is assigned to a type (e.g. MOT or inspection) and for each type CrewBrain calculates the next due date based on a time period (e.g. date of last inspection plus one year) or mileage. Automatic notifications and a new dashboard widget provide timely information about upcoming inspections or maintenance. |
BranchesA few versions ago we introduced the possibility to manage different branches of a company in CrewBrain. Consequently, vehicles can now also be assigned to a branch, so that they can be quickly filtered in the calendar or in the job, for example. |
"Vacation" for vehiclesPeriods during which vehicles are not available can now also be entered into the calendar. In order to use existing processes, we have extended the vacation view to include vehicles, and these periods are entered in the same way as vacation is entered for employees. |
CalendarAlso in the calendar there are again some adjustments in this version. These are partly related to the extensions in the vehicles, but they also speed up the work with the calendar. |
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More colorsAdditional colors are now available for job and vacation categories. This makes it easier to distinguish between appointments and events of different types in the calendar. |
PerformanceEspecially in our overviews the performance (=loading time) was often quite bad in the past. From now on only the first lines are loaded and further lines are loaded individually when scrolling down - this speeds up the work with the overviews. |
Filter vehiclesSince categories and branches can now also be defined for vehicles, it makes sense to filter by these attributes as well. From now on, vehicles can be filtered in all overviews. As with employees, these filters can also be saved as filter favorites. |
Planning viewIn the planning view, the axes can already be swapped since some versions. If the jobs are one below the other, the categories in which the employees are requested or booked are also displayed. These can now be optionally hidden. |
JobsThere are also some useful enhancements within the jobs. For example, the values of the "copy" dialog are now automatically saved. The individual settings are thus automatically always set as they were last used. But we have also made some other adjustments. |
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DocumentsFor the visibility of documents within a job, there is a new option as of this version: Visibility for selected user groups. This makes it possible to release a document for individual user groups and thus define even more precisely who is allowed to read a document. |
Booking confirmationIt is already possible to create an individual order confirmation for an employee in a job. Until now, however, this was only possible from the job itself, not from a main job or project. A new option in the print menu now provides exactly this functionality, so that an order confirmation can also be created for all sub-jobs. In addition, the client can also be selected as the addressee of this confirmation. |
Statements & Time recordingAn update without an extension of the time recording is almost unthinkable. We are constantly expanding the functionalities and making meaningful enhancements in this area. |
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RFID-Chips & BarcodesVia our central time clock, it is also possible to punch in and out using RFID chips or barcode cards. Until now, it was necessary for the cards or chips to have the employee's personnel number encoded on them. As of this version, it is possible to store an individual ID for an RFID chip or barcode for each employee in the statement & time recording period. |
Automatic logoutIf an employee forgets to record an "Out" booking via the time clock, he will now be logged out automatically by the system after 12 hours. The corresponding working hour is closed and marked as "rejected". The employee is also informed by mail that he must correct this booking. |
Closing of monthsIn statements & time recording it is possible to mark the individual months with the status "settled" or "completed". To simplify the workflow, this is now also possible from the overview for all employees, freelancers or subcontractors with a single click. |
Active employeesSome additional features have been added to the dasbhoad widget "active employees". Optionally, administrators can now view who has been clocked in and since when. For schedulers, there is a useful function to display employees who are currently booked in a job but not yet clocked in. |
Further optimizationsOf course, in addition to the major features, there are also some minor adjustments that make working with CrewBrain easier and add useful features to the system. |
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