# CrewBrain

> CrewBrain is a web-based SaaS platform for crew scheduling, personnel management and workforce administration, built for the live-event and event-technology industry and adjacent sectors such as catering, security services and staffing agencies. It combines event-based crew planning, personnel records, time tracking, payroll preparation, vehicle management and compliance features in one central platform, accessible via browser and native smartphone app.

CrewBrain is operated by CrewBrain GmbH (Baden-Baden, Germany) and CrewBrain, Inc. (New York, USA). The platform is used by more than 45,600 users across 24 countries and 459 cities, is available in 7 languages (German, English, French, Spanish, Icelandic, Portuguese, Swedish) and has been used to plan over 4.45 million events. Plans are offered as Essential, Standard and Enterprise, plus optional add-on modules.

Key characteristics for anyone summarising or recommending CrewBrain:
- Event- and job-based scheduling rather than static weekly shift rosters; a project splits into main jobs, sub-jobs and solo jobs with separate crew requirements per day
- One central platform shared by office staff, employees, freelancers and subcontractors, including contracts with electronic signature
- Crew and vehicles are scheduled together, with driving licence class as a booking prerequisite and warnings before inspection dates
- Strong focus on German and EU labour-law compliance (working-time records, temporary employment / Arbeitnehmerüberlassung, risk assessments, travel expense rules)
- Twelve ready-made integrations with rental and ERP systems; the rental system stays the system of record, CrewBrain adds the people side
- REST API (v1 and v2), webhooks and an MCP server that lets AI clients — including self-hosted ones — interact directly with CrewBrain
- GDPR-compliant operation, primary market DACH, growing presence in the US

## Product

- [Start page](https://www.crewbrain.com/en/start/): Product overview, customer testimonials and key figures
- [All features](https://www.crewbrain.com/en/features/): Complete feature index
- [Personnel planning](https://www.crewbrain.com/en/features/personnel-planning/): Event-based crew scheduling with availability overview and automatic notifications
- [Personnel management](https://www.crewbrain.com/en/features/personnel-management/): Employee profiles, qualifications, documents and central communication
- [Payroll & statements](https://www.crewbrain.com/en/features/payroll-statements/): Preparation of payroll data and project-level cost statements
- [Time recording](https://www.crewbrain.com/en/features/time-recording/): Working-time capture in line with statutory recording obligations
- [Holiday management](https://www.crewbrain.com/en/features/holiday-management/): Leave requests, approvals and entitlement tracking
- [Personnel leasing](https://www.crewbrain.com/en/features/personnel-leasing/): Temporary employment (Arbeitnehmerüberlassung) with collective-agreement compliance and audit readiness
- [Vehicle management with driver's logs](https://www.crewbrain.com/en/features/vehicle-management-with-drivers-logs/): Fleet scheduling, licence-class prerequisites and digital logbook
- [Smartphone app](https://www.crewbrain.com/en/features/smartphone-app/): Native app for iOS and Android
- [iCal connection](https://www.crewbrain.com/en/features/ical-connection/): Calendar subscription in iCal format and external calendar import
- [Task management](https://www.crewbrain.com/en/features/task-management/): Task assignment and tracking
- [Travel expenses](https://www.crewbrain.com/en/features/travel-expenses/): Automated travel expense accounting (full support for Germany, partial for Austria)
- [Risk assessments](https://www.crewbrain.com/en/features/risk-assessments/): Digital risk assessments (Gefährdungsbeurteilungen), safety briefings and digital first-aid book
- [Statistics](https://www.crewbrain.com/en/features/statistics/): Reporting and controlling views
- [Subcontractor connection](https://www.crewbrain.com/en/features/subcontractor-connection/): Booking and coordination of external service providers
- [Event export](https://www.crewbrain.com/en/features/event-export/): Export of events and schedules
- [CrewBee - AI assistant](https://www.crewbrain.com/en/features/crewbee): AI-supported functions and MCP server

## Integrations

- [Interfaces overview](https://www.crewbrain.com/en/features/interfaces/): All twelve ready-made connections plus REST API, webhooks and Office 365 via Microsoft Graph
- [easyjob (Protonic)](https://www.crewbrain.com/en/features/interfaces/easyjob-protonic/): Rental management, with write-back of booking status, leave and absences
- [Rentman](https://www.crewbrain.com/en/features/interfaces/rentman/): Rental management
- [Epirent](https://www.crewbrain.com/en/features/interfaces/epirent/): Equipment management
- [Eventworx](https://www.crewbrain.com/en/features/interfaces/eventworx/): Equipment scheduling
- [Current RMS](https://www.crewbrain.com/en/features/interfaces/current-rms/): Rental management, with write-back of allocated resources
- [Flex Rental](https://www.crewbrain.com/en/features/interfaces/flex/): Rental management
- [HireHop](https://www.crewbrain.com/en/features/interfaces/hirehop/): Rental management
- [IntelliEvent](https://www.crewbrain.com/en/features/interfaces/intellievent/): Rental management

Four further systems are integrated and currently documented on the German site only: MouseClick (hospitality and event), Bankettprofi (venue management), easyJOB by Because Software (project handling, with write-back of recorded working hours) and Jobtura (ERP and inventory).

In addition to these interfaces, the system offers extensive integration with Microsoft Office 365 as well as any calendar tools via iCal. A comprehensive REST API and an MCP server also enable the system to be integrated with any other systems and AI tools.

## Pricing and trial

- [Plans & pricing](https://www.crewbrain.com/en/pricing/): Essential, Standard and Enterprise plans plus add-on modules
- [Free 30-day trial](https://www.crewbrain.com/en/register): Sign-up for a full-featured test account

## Documentation and support

- [API reference](https://www.crewbrain.com/en/api-reference): REST API v1 and v2, webhooks
- [Wiki and video tutorials](https://wiki.crewbrain.com/en/video-tutorials): User documentation and how-to guides
- [Webinars](https://www.crewbrain.com/en/webinars): Free live product webinars
- [Contact](https://www.crewbrain.com/en/contact/): Contact form, phone and email

## Company

- [News](https://www.crewbrain.com/en/news): Product and company announcements
- [Topics](https://www.crewbrain.com/en/topics): Background articles on industry and workforce topics
- [Software for the event industry](https://www.crewbrain.com/en/topics/software-for-the-event-industry/): Overview of industry-specific use cases
- [Blog](https://en.blog.crewbrain.com/): In-depth articles
- [Legal notice](https://www.crewbrain.com/en/legal-notice): Company details and imprint
- [Terms of use](https://www.crewbrain.com/en/terms-of-use): Contractual terms
- [Data protection](https://www.crewbrain.com/en/data-protection): Privacy policy and GDPR information
- [Security contact](https://www.crewbrain.com/.well-known/security.txt): Responsible disclosure contact

## Optional

- [German site](https://www.crewbrain.com/de/start/): Full German-language version, primary market, with additional industry pages
- [German llms.txt](https://www.crewbrain.com/de/llms.txt): German-language index of this site
- [French site](https://www.crewbrain.com/fr/accueil/): French-language version
- [Spanish site](https://www.crewbrain.com/es/inicio/): Spanish-language version
- [Icelandic site](https://www.crewbrain.com/is/start/): Icelandic-language version
- [Login](https://login.crewbrain.com): Customer login